Privacy Policy

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Privacy Policy
Effective Date: September 1, 2026
Vega Nexus Inc. (“Vega Nexus,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our clients, candidates, professionals, website visitors, partners and other individuals who interact with us.

This Privacy Policy explains how we collect, use, disclose, store and protect personal information in connection with our website, recruitment activities, workforce services and business operations.

1. Information We Collect
We may collect personal information directly from you, from third parties you authorize, or through your use of our website and services.
Website Visitors
We may collect:
name
email address
telephone number
company name
job title
information submitted through website forms
IP address
browser and device information
website usage and analytics information
cookie and similar technology data
Clients and Prospective Clients
We may collect:
business contact information
company information
hiring and workforce requirements
job descriptions
compensation or budget information
communications with Vega Nexus
billing and payment information
contract and account information
Candidates and Professionals
We may collect:
full name
contact information
location
resume or curriculum vitae
employment history
education
professional qualifications
skills and experience
salary expectations
work availability
preferred schedule
interview information
assessment or skills-testing results
references
LinkedIn profile
portfolio information
identification or verification information where required
background-check information where lawfully obtained
employment and onboarding information
Certain information may also be collected by an employer-of-record, payroll provider, background-check provider or other authorized service provider when required to establish an employment relationship.

2. How We Use Personal Information
Vega Nexus may use personal information to:
respond to inquiries
provide recruitment and workforce services
assess and qualify candidates
match candidates with employment opportunities
present qualified candidates to prospective clients
arrange interviews
facilitate employment and onboarding
support active workforce placements
communicate with clients and professionals
administer contracts and accounts
process invoices and payments
maintain recruitment and client records
operate and improve our website
measure website performance
prevent fraud and security threats
comply with legal and regulatory obligations
manage disputes or enforce contractual rights
improve our services and business operations
We will not use personal information for purposes materially different from those described in this Policy unless permitted by law or we obtain appropriate consent.

3. Candidate Information and Client Disclosure
When a candidate seeks employment opportunities through Vega Nexus, relevant professional information may be provided to prospective clients for recruitment purposes.
This may include information such as:
name
resume
professional experience
education
skills
qualifications
portfolio information
interview notes or assessment results
work availability
We will not intentionally provide sensitive personal information to prospective clients where it is not reasonably required for the recruitment process.
Submission of a resume to Vega Nexus does not guarantee employment, placement, interviews or presentation to a client.

4. International Processing and Cross-Border Services
Vega Nexus operates internationally and may work with professionals, clients and service providers located outside Canada.
Personal information may therefore be processed or stored in Canada, the Philippines, the United States or other jurisdictions where our authorized providers operate.
Information processed outside your country may be subject to the laws of that jurisdiction.
Vega Nexus uses reasonable contractual, administrative and technical measures to protect personal information handled by third-party service providers.

5. Service Providers
We may share information with authorized service providers that assist us with services such as:
recruitment software
applicant tracking systems
customer relationship management systems
cloud hosting
email services
background checks
employment administration
employer-of-record services
payroll
benefits administration
accounting
payment processing
cybersecurity
document signing
website analytics
These providers receive only the information reasonably necessary to perform their services.

6. Employer-of-Record Relationships
Certain professionals introduced or recruited through Vega Nexus may be legally employed through an independent employer-of-record or employment partner.
Where applicable, the employer-of-record may separately collect and process personal information required for:
employment contracts
payroll
taxation
statutory contributions
benefits
employment administration
compliance with local employment laws
Those providers may maintain their own privacy policies and legal obligations.

7. Information We Do Not Sell
Vega Nexus does not sell personal information to advertisers or data brokers.
Candidate information is used for legitimate recruitment, employment and workforce-service purposes.

8. Cookies and Analytics
Our website may use cookies and similar technologies to:
operate website functionality
understand site usage
improve performance
analyze visitor traffic
remember certain user preferences
You may be able to manage cookies through your browser settings.
Disabling certain cookies may affect website functionality.

9. Data Retention
We retain personal information only as long as reasonably necessary for:
recruitment activities
active workforce relationships
client relationships
business administration
legal and regulatory requirements
dispute resolution
legitimate business recordkeeping
Candidate information may remain in the Vega Nexus Talent Network so that we can consider candidates for future opportunities.
Candidates may ask us to remove their information, subject to legal and legitimate record-retention requirements.

10. Information Security
Vega Nexus uses reasonable safeguards designed to protect personal information from:
unauthorized access
disclosure
misuse
alteration
loss
theft
These safeguards may include:
access controls
password protection
multi-factor authentication
encryption
secure cloud services
restricted access to candidate records
contractual confidentiality requirements
cybersecurity procedures
No electronic system can guarantee absolute security.

11. Your Privacy Rights
Depending on applicable law, you may have the right to:
request access to personal information we hold about you
request correction of inaccurate information
withdraw consent where consent is the legal basis for processing
request deletion of certain information
ask questions about how your information is handled
raise concerns regarding our privacy practices
Certain information may need to be retained where required by law or for legitimate business purposes.

12. Children
Vega Nexus services are intended for businesses and working-age professionals.
Our website and recruitment services are not intended for children.
We do not knowingly collect personal information from children through our recruitment services.

13. Third-Party Websites
Our website may contain links to third-party websites, including LinkedIn, employment platforms or business partners.
Vega Nexus is not responsible for the privacy practices of those third parties.
You should review their privacy policies independently.

14. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in:
our services
technology
legal requirements
business operations
The effective date displayed at the top of this page will indicate the latest version.
15. Contact Us
Questions, requests or concerns regarding privacy may be directed to: